How to Collaborate with Your Team in Figma: Tips and Tricks for Smooth Design Workflows

Figma has become the go-to design tool for many teams, thanks to its robust features, intuitive user interface, and seamless collaboration capabilities. Whether you’re working remotely or in the same office, Figma makes teamwork a breeze. In this blog post, we’ll explore how to collaborate effectively with your team in Figma, covering tips and tricks for smooth design workflows.

  1. Set up your Figma team

Before diving into collaboration, it’s important to set up your Figma team. This will allow you to easily share files, manage permissions, and invite team members.

Sign up for a Figma account (if you haven’t already)

Create a team by clicking on the “+” icon next to “Teams” in the left sidebar

Choose a team name and a team type (free or paid)

Invite team members by entering their email addresses

  • Organize your files and projects

Keeping your files and projects organized is crucial for effective collaboration. Use Figma’s project structure to create folders for different aspects of your project, such as UI/UX design, marketing assets, or prototypes.

Create folders within your team space to keep projects organized

Name files and folders descriptively to make it easy to find what you need

Use the star feature to mark important files for quick access

  • Establish a clear design system

A design system acts as a single source of truth for your team, ensuring consistency across all designs. In Figma, create a shared library with all your components, colors, and typography to ensure everyone is working from the same foundation.

Create a file dedicated to your design system

Use components for reusable UI elements

Define color and typography styles to maintain consistency

  • Utilize real-time collaboration

One of the standout features of Figma is real-time collaboration, which allows multiple team members to work on the same file simultaneously. This helps to speed up the design process and ensures everyone stays in sync.

Share your design file with the team by clicking the “Share” button in the top right corner

Use the cursor to see who is working on what

Utilize Figma’s built-in chat to communicate with your team without leaving the app

  • Collaborate on feedback with comments

Figma’s commenting feature allows team members to provide feedback directly on design files. This helps streamline the feedback process and keeps conversations focused on specific design elements.

Add a comment by selecting the speech bubble icon in the toolbar or pressing “C”

Tag team members in comments using the “@” symbol

Resolve comments once the feedback has been addressed

  • Use version history to track progress

Figma’s version history feature enables you to see previous iterations of your design and track your team’s progress. This is helpful for understanding the evolution of a project, as well as for quickly reverting to previous versions if needed.

Access version history by clicking on the file name in the top left corner and selecting “Version History”

Browse through previous versions and restore them if necessary

Add labels to important milestones for easy reference


Figma’s powerful collaboration features make it an excellent choice for design teams looking to streamline their workflows and improve efficiency. By setting up your Figma team, organizing your files, establishing a design system, and making use of real-time collaboration, commenting, and version history features, you’ll be well on your way to successful teamwork within the Figma platform.


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